Finance Regulations - Students
Following are a few Cardiff Metropolitan University regulations that may affect students. Please Note - these have been updated for the 2012/2013 academic year, if you require confirmation of the regulations from a previous academic year please contact the Finance Department.
Students are required to agree the method/basis for payment of tuition and registration fees at the beginning of each academic year. Full details of all course fees and any registration fees are available on this website, please refer to the relevant Fee Tables. The following sub-sections deal with the treatment of fee payments for various categories of student and special arrangements for the payment of fees by instalments.
Please note, the fee generated as part of the enrolment process is an estimate based on the information provided. This may be subject to change once the record has been validated by the Academic Registry.
Students receiving SLC Financial Support
If you receive financial support towards your tuition fees from the Student Loans Company (via application to Student Finance), this information will be passed to us electronically (on a daily basis) by the SLC.
Please ensure you have signed and returned the declaration, provided a valid National Insurance number and selected the correct HEI on your application. Failure to do so will result in the SLC being unable to confirm funding and you being invoiced for the tuition fees as 'Self-Financing'.
If your tuition fees are to be paid by a sponsor (eg. your employer) you must produce, at enrolment, a letter confirming that the sponsor accepts responsibility for payment of your fees.
In the event of your sponsor, or other agency, defaulting on the payment of fees or otherwise disclaiming responsibility, you are personally responsible for any outstanding amount due.
Payment of fees by instalments
If you are paying your own fees or any contribution towards your fees, you may make arrangements to pay by instalments. Please refer to the links 'Guide to Fee Payment' and 'Direct Debit Mandate'. This can be done in advance. Please bring all documents to your enrolment session. Alternatively you may wish to contact the Finance Department directly for further information (see 'Useful Numbers').
The direct debit deduction dates for the 2012/2013 academic year are :
20th November 2012
20th December 2012
21st January 2013
20th February 2013
Refund and/or adjustment of tuition fees due to Withdrawal
In setting its fees, Cardiff Metropolitan University assumes a level of students and commits budgets to provide the courses for those students. Once determined at the commencement of the academic year, the costs of running a programme will not reduce as a consequence of students withdrawing.
It is recognised that students once enrolled may wish not to pursue their study for a variety of reasons, which may not have been apparent prior to enrolment. In recognition of this, students who withdraw within TWO WEEKS of their recorded enrolment will be entitled to a full refund of fees subject to any evidence of fraud or illegal acts or other outstanding debts to Cardiff Metropolitan University.
If you withdraw after the first two weeks of term your liability for fees will be dependent upon the period of study, as set out below:
Withdrawal during first term - Percentage of Fee Payable = 40%
Withdrawal during second term - Percentage of Fee Payable = 70%
Withdrawal during third term - Percentage of Fee Payable = 100%
Please be aware, it is the students responsibility to ensure he/ she is withdrawn from the programme, usually in the form of a letter to the Programme Director. As the fee charged is dependent on the last date of attendance, specific attention should be paid to the date you believe you should be registered as withdrawn.
If you feel that you have overpaid any money as a result of a reduction to your fees, you should write to the Exchequer Office, Central Administration, Llandaff Campus requesting a refund. In the event of your sponsor or other agency defaulting on the payment of fees or otherwise disclaiming responsibility, you are personally responsible for any outstanding amount due.
If you have a significant outstanding financial commitment to Cardiff Metropolitan University, you may have your access to facilities (including IT access) withdrawn; be excluded from examinations and/or not be allowed to progress to the next stage of your programme of study, to enrol onto any other programme of study or to receive an award from us.