The Frequently Asked Questions section has been designed to assist you with quick answers to ensure you understand the project application process. Below you will find a list of the most commonly asked questions. Please browse through to find an answer to your query.

About the call for applications:

The Second Round Call will be open from 16th April 2013 to 31st May 2013 23:59 GMT.

All individual mobilities must start at the beginning of the academic year 2013/14 and no later than 31st December 2013. This is not valid for staff scholars, whose mobility can start any time before Summer 2016.

This depends on your type of mobility and on whether you applied for an exchange mobility or a degree-seeking mobility. The maximum mobility duration will be detailed in the program description at application stage, but a general guide can be found below:
Undergraduate exchange mobility: between 1 semester and 1 academic year (max. 10 months)
Master exchange mobility: between 1 semester and 1 academic year (max. 10 months)
Master degree seeking (not applicable for EU students): between 1 and 2 academic years depending on the duration of the master programme at the host university
Doctorate exchange mobility: between 6 and 10 months
Doctorate degree seeking: 3 academic years
Post-doc exchange: between 6 and 10 months
Staff: 1-3 months

An exchange student/staff is registered/employed at a university (home university) and temporarily studies/researches at a partner university (host university). The exchange period for students lasts from 1 semester to max. 10 months. The exchange period for staff members is 1 month. Students do not obtain a diploma from the host institution.

Degree students will obtain a diploma from the host university in the EU or candidate country. Students applying as degree students need to comply with the Host University entry requirements. The admission criteria are detailed under each course description at the point of application, and in the Partner Information Sheets. Degree-Seeking scholarships are less readily available under the EPIC programme. The EPIC consortium provides scholarships for a maximum duration of 36 months under this category.

There are three target groups for mobility from Jordan, Lebanon, Syria and Palestine to EU countries and there are two target groups for mobility from EU to these countries.

Target Group 1: Applicants who are registered at one of the Partner Higher Education Institutions when applying to the programme. To check the list of Partners click here.
Target Group 2: Nationals of the third countries concerned by the geographical lot, who are registered in a higher education institution of these countries that is not included in the partnership (students and staff), or who have obtained a university degree or equivalent by an institution of these countries (students only).

Nationals of European countries who are registered in a higher education institution of these countries that is not included in the partnership (students and staff), or who have obtained a university degree or equivalent by any European HEI (students only).

Target Group 3: Applicants who are in particularly vulnerable situations, for example:
a) having a refugee status or asylum beneficiaries;
b) it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic. religious, political, gender or sexual inclination;
c) they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons)

No, these types of mobilities are not available under the EPIC programme.

You can apply for an EPIC scholarship if you apply for a different type of mobility than granted within the past EMECW/ERASMUS MUNUDS project. If you have been selected as e.g. an Undergraduate before, you can now apply as a Master student. However, preference will always be given to new applications. Only in case there are still scholarships available after all new applications have been selected, applications by past EMECW/ERASMUS MUNDUS scholars will be considered. Please note that chances to get selected again are very low. It is definitely not possible to get nominated for the same type of mobility a second time. This is also applicable for staff!

This rules is applicable for Jordan, Lebanon, Syrian, Palestinian nationals only: For all Target Group 1 and 2 applicants form these countries, please note that you must not have resided nor carried out your main activity (studies, work, etc.) for more than a total of 12 months over the last 5 years in one of the 27 EU member states.
This rule is not applicable for Target Group 3 applicants.


About application documents:

Please choose your type of mobility first and then find out about possible fields of study at the university you are interested in. The EPIC website provides a list of Fields of Study you can choose from at each university. For further information please get in touch with the official EPIC Contact Person at the respective host university.

Each university states either in their information sheets, or in the prerequisites detailed in the programme information what language proficiency is required in order to be considered eligible for that programme. Please check this information to ensure you have the required knowledge to follow (or give) courses in the language concerned.

No, you do not have to pay tuition fees at your Host University, but you will continue to pay your registration fees at your home university if the mobility is inferior to 10 months.

Exchange mobility students will not obtain a diploma but will be provided with a transcript of records specifying the credits and grades obtained for each of the courses attended. This, together with the Learning Agreement, will guarantee the recognition and transfer of credits for all successfully complete courses. Degree-seeking students will receive a diploma supplement from the host university in the EU country.

If you are a Target Group 2 candidate who is in employment and NOT a registered student or staff member at a university, then please upload a document that confirms your employment status instead.

A Learning Agreement, Study/Research Plan, Training/Research/Teaching Plan is a study plan that details what subjects/courses/fields of research you intend to cover during your mobility and thus provides information on what you want to achieve during your stay abroad. It has to be agreed on with the relevant persons in charge at your home university. The Learning Agreement, Study/Research Plan, Training/Research/Teaching Plan needs to be signed by the student/staff and the persons in charge at your home institution (academic coordinator and EPIC contact person).
Just before the mobility is due to start the document needs to be signed by the academic coordinator and EPIC contact person at the host institution who thereby guarantees that the incoming student/staff member can study/research the planned course units/modules.

Your statement should be no more than 1 page in length and should detail your motivation for the course, host university and EPIC programme in general. We have enabled 2 motivation documents to be uploaded in your application so that you can address the different priorities accordingly.

If you don't have all required documents now, please get in touch with your respective host university. If the host university exceptionally agrees that some documents can be sent after the deadline, this email conversation should be copied & pasted and uploaded as an explanation, together with any supporting documentation of language proficiency or certificates of local tests that you may have already taken. If your application is successful, you will be conditionally accepted and you will be given a certain deadline in order to submit the missing document.

If you don't have all required documents now (e.g. you have not yet obtained your degree yet, but you will have obtained it once the mobility starts), please complete a Statement of Commitment (see Selection Documents) confirming the expected date of graduation which must be before the foreseen starting date of the mobility. If your application is successful, you will be conditionally accepted and you will be given a certain deadline in order to submit the missing document.

Bachelor degree, master degree, doctorate degree or equivalent (according to the level of the applicant).

A list of courses or modules (exams or other forms of assessments) passed at your home university. This document will include the title of the course/module and the grade achieved.

For original documents that are not in English, or the language of instruction at the host university, you must upload scanned versions of certified translations/official translations of all these documents into English or the language of your host country. If not, the host university will not be able to assess the documentation.


About the selection process and scholarship:

The EPIC partnership is responsible for paying out the scholarships to the students and staff. Payments are made on a regular basis, generally on a monthly basis, and will be transferred directly to your bank account. The distributor of the grant will be confirmed in the Student / Scholarship Agreement that you will receive and complete prior to starting your mobility.

The EPIC scholarships will cover travel expenses (one return journey from your home to your host institution), insurance (travel, health, accident), tuition fees (where applicable), and a monthly subsistence allowance. For details of the exact amount click here .

The amount of travel costs is based on a fixed sum depending on the distance between on the one side the home university (for Target Group 1), location of origin (for Target Group 2) or location of residence (for Target Group 3) of the student/staff and on the other side the hosting university premises. This amount will be confirmed in your Student / Scholarship Agreement.

Once you have received an official nomination letter from the EPIC Project Team and you accept this offer, you will have to apply for a visa in your home country by contacting the embassy of your chosen host country. The official Contact Person at the Host University will be able to advise you on the immigration procedures and can provide you with any supporting documentation required for the visa application process.
Please Note: Visa processing times can be lengthy; therefore you must begin the visa application process as soon as you receive and accept your Nomination for a EPIC Scholarship.

Yes, you will be covered by a complementary travel, health and accident insurance which will be organized and directly paid by the EPIC Partnership. The full documentation will be sent to you home address prior to your departure.

Host Universities are required to provide practical information and assistance to advise students/staff during pre-arrival stages and to then provide logistical services to aid you settle in to the new environment. Services provided may include, immigration advice, linguistic support in the form of language courses, information on housing facilities, and information on social activities and orientation programmes

After the deadline, your application will pass through an Eligibility Check to see whether it fulfils all necessary requirements (nationality, language, mandatory documents, etc.). After passing this check, the application will then proceed to the Assessment of Academic Quality (please see Selection Criteria ).
The graded applications will then be passed to the Selection Committee. The Selection Committee for call 1, round 1 met in March/April to do the final selection of the EPIC scholarships following the criteria of academic merit and the cross-cutting requirements of equal opportunities, gender-balance and real participation of disabled and socio-economically disadvantaged people. The Selection Committee for call 1, round 2 will meet in June/July. The home and host universities will be notified of the final selection of scholarships to confirm the list of selected applicants. The Coordinating University will issue Nomination Letters to the successful candidates. The candidates must then accept or reject the offer of scholarship within 7 days.

Following the above 3-stage selection process, we aim to issue Nominations for Cohort 1 scholars by the end of August 2013.

Following the above 3-stage selection process, we aim to issue Nominations for Cohort 2 scholars by the beginning of February 2014.

Please visit the EPIC Alumni page on the website where soon you will be able to interact with previous and current Erasmus Mundus Scholars. There is also a dedicated EPIC Facebook Group which can put you in contact with previous and potential applicants.

Co-ordinated by Cardiff Metropolitan University. Funded by the EU Commission.